How Can You Properly Prepare for Virtual Government Matchmaking Events, Conferences and Expos?


Conferences and matchmaking events, as well as government trade shows or expos, are often an ideal way for  services and products business vendors to get their foot in the door with government agencies and decision-makers. However, as most of America continues to follow social distancing guidelines, these events have pivoted to virtual platforms.


The virtual platform can be very exciting. You lose the intimidating factor of walking up to someone. The semi-anonymous nature of the internet is a great equalizer. Keep in mind, it’s important not to get too comfortable. Simply attending is not enough however, as you must manage expectations and still properly prepare in order to gain a competitive advantage. If you’ve never attended one of these events, it is important to arm yourself with a few tips beforehand


Establishing Goals

Before attending, take the time to do your homework. Identify what agencies and prime contractors will be in attendance and which decision-makers you want to meet with. They are attending these events with their own goals in mind, so try to consider what those might be and what would be appealing to them. Once you know who will be attending, establish your goals—what concrete results do you want to see come from your attendance. It is better to be optimistic and set a high bar rather than go in expecting nothing and gaining nothing out of it as a result. If you believe you can provide a specific solution to a government’s contracting needs, write it out, familiarize yourself with it, and memorize your key talking points.


Bringing Marketing Materials

It’s important to leave a lasting impression and having the right marketing materials can help. Be sure to create shareable marketing materials that you can easily access during the event. Take for example the business card: a simple, informative means of marketing. If you design your cards properly, contacts will actually end up holding onto your card and may get in touch down the road. There are a few easy ways to do this for a virtual event: use a digital app to help create your business card, both sides, a simple and legible designs, include all important info like your company name written out, your title, website, DUNs number, NAICS codes, and a business email address, and make sure your logo is present on the card but isn’t overwhelming. Some apps to look into are Haystack, Switchit, Inigo, and L-Card. Also, often in the virtual conferences the chat function is where a lot of the interacting is happening. Be sure to include a pre-written short (approximately twenty words in length) elevator pitch with contact info (email, phone, name, title, company) that is all together and can be cut and pasted into different chat boxes.


Another crucial item is your one-page capability statement. Including the right elements can set you aside from your competitors and encourage decision-makers to take a second look at you. If you’ve done the proper research beforehand, you can even tailor your capability statement towards specific agencies and opportunities. This is indicative of the extra work and understanding that went into your approach. Have your capability statement saved and ready in a PDF format.


Writing an Elevator Speech

Remember that you may not have time to explain your services or products in detail. When you attend the matchmaking sessions or meet agency and prime contractor personnel, even virtually, you will give a quick 20 to 30-second elevator speech that gets to the core of what you do. Try to include at least one differentiator when making this condensed sales pitch—what’s one thing that sets you apart and is easy to include in a quick talk? You will also want to be prepared to talk about pricing if asked. Few buyers attend these events with time to spare, so it’s critical that you know how to get to the core of what is important.  Contact us for a complementary matching making pitch format designed specifically for these government events.


Using Attendance as a Learning Experience

As important as setting specific goals is, it is also good to use these virtual events as a learning experience. Look at how your competitors sell themselves and you will quickly see what works and what does not. If you are serious about winning future contracts, you can’t ignore your competition. After the event ends, the work isn’t done: proper follow-up is a necessity. This means gathering up all of the marketing materials you collected from others, taking a look at your notes, and parsing through emails.


If possible, set up follow-up meetings or conference calls. If you didn’t get a chance to give the pitch you wanted and only exchanged business cards with someone, send them your capability statement and keep in touch. Lastly, those who attended should meet and work on a collaborative lessons-learned report that delves into where your strengths and weaknesses were. Before you attend another event like this, go over that report once again and keep those points in mind when attending.


Government Contract Proposal Assistance With TargetGov

If you want to increase your revenue, fine tune proposals and bids, see results from your business development contact TargetGov today. Our clients have won over $6 billion in contracts—just in the last 6 years alone. If you need expert consulting services and business development products to put your business on the map, look no further than TargetGov, a trusted expert capable of helping you increase your revenues and profits In the government marketplace.


To find out more information, contact us today or call us directly at 866-579-1346. For future updates, follow us on Facebook, Twitter, LinkedIn and Instagram.


Gloria Larkin is President and CEO of TargetGov, the American Express Procurement Advisor and a national expert in business development in the government markets.  Email, visit or call toll-free 1-866-579-1346 x 325 for more information.

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